County Clerk

Early/Advance Voting has begun for the 2026 General Election!

Early In-Person voting will begin at 7:30 AM on Wednesday, October 14th, 2026 and be conclude at 12:00 PM on Monday, November 2nd. Please refer to the table below for available in-person voting times. All in-person voting will be held in the County Clerk's Office at 301 State Street, Suite A, Phillipsburg, KS 67661

The FINAL DAY to request a ballot by mail is October 27th, 2026 by 7:00 PM.

What We Do

Grant Rahjes currently holds the position of Phillips County Clerk, an elected office with a four-year term that began on January 13th, 2025.

Elections

The Clerk’s Office is most known for conducting federal, state, and local elections for Phillips County voters. We are required to:

• Observe voter registration laws
• Coordinate advance voting 20 days prior to an election
• Comply with all State and Federal regulations on elections administration
• Locate adequate polling locations which meet ADA requirements
• Train and place election (polling) volunteers

Human Resources

We provide services to the employees of Phillips County including:

• Human resources management
• Administration of employment benefits
• Workers compensation benefits
• Payroll Processing

Clerk to the Board of Commissioners

The Clerk’s Office is responsible for working with the Board of County Commissioners as the Clerk to the Board. This entails:

• Preparation of agendas and minutes
• Maintaining meeting minutes
• Filing records and resolutions for the Board

Our office works closely with the Board to develop and manage the annual budget, as well as administer the certification of the budget. 

Tax Roll

The Clerk’s Office is responsible for the certification of the tax roll and tax unit maps for all public entities in the county. The property division of the Clerk’s office prepares the tax roll, which consists of:

• Real estate
• Personal property
• Intangible taxes
• State and special assessments

The tax roll process consists of using the appraised values of all properties, as certified by the County Appraiser’s Office, and converting those into assessed values. Once assessed values are determined and the mill levy is established by the Clerk's Office the tax roll is calculated. 

Real Estate Records

The Clerk’s Office maintains records of real estate by address, legal description, and owner name. In addition, records of all real estate transfers of ownership are recorded, using various legal records such as deeds, probates, divorce decrees, and death certificates.

Additional Functions

Some of the lesser-known functions of the Clerk’s Office include, but are not limited to:

• Assisting with the preparation of township, cemetery, and special districts budgets and annual reports
• Issuing:
  • Moving permits
  • Cereal malt beverage licenses
• Maintaining annual inventory records for the county
• Administering and filing bonded indebtedness reports of all county tax entities
• Serving as a central point of contact for the public
• Serving as a notary public
• Balance and certify the distribution of motor vehicle taxes to the County Treasurer